Title: Logistics Coordinator
Reporting Lines
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Reports directly to: |
Senior Logistics & procurement Officer |
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Direct reports: |
Shipment’s tracker, Invoices Tracker, Customs and Duty Exemption tracker, Others per requirement |
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Indirect reports: |
0 |
Job Purpose
Overseeing all operations of the Procurement & Logistics Dep, logistics division, ensuring smooth flow of materials from suppliers to BUs properly. Responsible for making shipping arrangements for local, inbound and outbound shipments. Tracking shipments from A to Z. Constant communication with various suppliers & 3PLs in the shipping process. Provide reports on cargo movements and various operational logistics issues.
Main Tasks and Accountabilities
Safety
- Participate in safety training related to industrial plants/projects to protect self and others.
- Operate in a safe and risk-free manner according to the refinery safety regulations and local rules.
Tasks and Responsibilities
- Analysing and optimizing logistical procedures.
- Full coordination with the procurement team to pick up confirmed Purchase Orders and then coordinate with suppliers for on-time collection.
- Ensuring the safe and timely pick-up and delivery of shipments.
- Monitoring shipments, costs, timelines, and delivery shipments to BUs.
- Addressing and resolving shipment and inventory issues.
- Liaising and negotiating with logistics service companies.
- Reviewing, preparing, and routing the transport service and customs exemption for purchase orders on time.
- Document and communicate any routing delays.
- Apply for documentation from MNR whenever is required.
- Complete following up the transportation activities from suppliers’ premises to our warehouses of BUs.
Main Tasks and Accountabilities
- Booking and creating AWBs according to our contracts with the 3PL.
- Follow up shipments with 3PL from the A to Z till the final destinations.
- Ensure appropriate safety procedures for transporting hazardous and non-hazardous material are followed.
- Track, and daily update on the tracking logistics sheet on the server.
- Follow up all imports, exports, and interface with customs interface for shipments “Equipment, and materials” for both our company as well as its contractors.
- Ensure that incoterms 2020 is fully understood and followed it up.
- Track all Export and Import related issues with customs in all entry points of KRG.
- Constant search for the most appropriate and cheapest shipping channel.
- Provide daily/weekly/monthly reports on all activities.
Main Tasks and Accountabilities
Main Tasks and Accountabilities
Working Environment
80% site office and 20% outside with minimum physical effort is required.
Main Contacts and Working Relationships
Communicates with (Job title) |
Internal or External |
Purpose of Contact: (e.g. Pass/receive information or influence/persuade/negotiate) |
FrequencyDaily/weekly
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SCED Logistics Manager SCED Manager BU General Manager BU Operation Manager BU Maintenance Manager SCED Team BU and HQ Accounts dept Vendors & 3PL
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I I I I I I I E |
Weekly/Monthly report Pass/receive information Pass/receive information Pass/receive information Pass/receive information Pass/receive information Pass/receive information Pass/receive information
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Daily As required As required As required As required As required As required As required |
Background Knowledge and Experience
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Education Level – Minimum Preferred |
Have a minimum of Bachelor’s degree in Logistics, Business administration, or Transportation; Industrial Distribution, Industrial Engineering, or Supply Chain Management, or in a related field |
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Licences |
A light vehicle driving license may be required. |
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Work Experience
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Skills Required |
Technical Skills
Soft skills.
IT Skills:
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