Title: Operation Auditor
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1. Reporting Lines |
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Reports directly to: |
Transportation Manager |
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Direct reports: |
0 |
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Indirect reports: |
0 |
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| 2. Job Purpose | |||
| The Operations Auditor is responsible for reviewing and auditing all documents related to the transportation of petroleum products from refineries to discharge locations or ports. This includes verifying customs documentation, loading and discharge documents, and logistics-related expenses, and reconciling them with financial schedules and payment claims to ensure accuracy and compliance before final payment processing. | |||
| 3. Main Tasks and Accountabilities | |||
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Review and audit loading documents issued by refineries and verify their compliance with actual transported quantities. Review and audit discharge and delivery documents and ensure consistency with loading documents. Review customs documents and customs clearance records and verify their completeness and accuracy. Reconcile operational documents with financial schedules, statements, and payment claims submitted by relevant parties. Audit transportation charges, logistics expenses, customs fees, and any other costs related to transportation operations. Verify the accuracy of quantity and cost calculations and ensure there are no errors, discrepancies, or duplicate claims. Coordinate with Operations, Finance, and Customs Clearance departments to resolve discrepancies and complete any missing documentation. Ensure that operations and financial claims comply with contractual obligations, company procedures, and applicable regulations. Recommend approval or rejection of payments after completing the audit and verification process. Maintain and archive all audited operational records and supporting documents in an organized manner for future reference. |
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| 4. Working Environment | |||
| A working environment an office, remains on call 24x7. May be required to work out of normal working hours as directed. | |||
| 5. Main Contacts and Working Relationships | |||
Communicates with (Job title) |
Internal or External |
Purpose of Contact: (e.g., Pass/receive information or influence/persuade/negotiate) |
FrequencyDaily/weekly monthly/quarterly
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Managers. Drivers. Walk in guests. Staff. Branch Manager External agencies. |
I E E I I E |
Pass/receive information/ documents Pass/receive information/ documents Pass/receive information documents Pass/receive information/ documents Pass/receive information/ documents Pass/receive information/ documents |
Daily Daily Daily Daily Daily Occasionally |
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6. Background Knowledge and Experience |
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Education Level – Minimum
Preferred |
Bachelor degree in Business Administration. Knowledgeable in MS Office and how to use E-mail. Verbal and written communication is a must. Prior administrative experience is a must. |
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Work Experience |
3-4 years of experience in Administration & related field is a must. |
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Skills Required |
Technical Skills Quality Management Soft skills Organizational skills. Communicate via E-mail. Desirable written and verbal communication skills. Good office technology skills. Excellent person to person skills. IT Skills MS Office suite Languages Native Arabic Desirable working English |
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