Title:  Procurement Officer

Reporting Lines

Job Purpose

Conducting overall international purchasing & procuring activities and make sure that the purchased items are high quality, cost efficient and will be delivered in expected time.

Main Tasks and Accountabilities

Safety

• Participate in safety training related to industrial plants/projects to protect self and others.
• Operate in a safe and risk-free manner according the refinery safety regulations and local rules. 

Tasks and Responsibilities

• Knowledge of the order terms & conditions.
• Maintain records of purchasing, pricing and other important data
• Monitor preparation of contacts & orders.
• Preparation of RFQ, RFP, RFI, ITT and ensuring the safety of the documentation taken for review, monitoring the status of review internally, the timely review, monitoring the conditions necessary for securing order in a short time

Main Tasks and Accountabilities

• Review and analyse all vendors/suppliers, supply and price options
• Manage and conduct tenders and request for quotations
• Prepare tender documents and invite potential bidders
• Manage and conduct the process of performing bid evaluations and prepare recommendation documentation for award
• Prepare/contribute in the necessary documentation for internal Bid Committee approval
• Cooperate and conduct pre-bid meetings when required
• Monitoring the daily operations of procurement activities and reporting progress to the Procurement Manager
• Review and negotiate commercial (incoterms) and legal terms and conditions, interface with other disciplines (ex. legal, finance, operations)
• Develop plans for purchasing equipment, services and supplies
• Execute purchase orders and service contracts with selected suppliers
• Maintain and update list of suppliers and their qualifications, delivery times, and potential future development

Main Tasks and Accountabilities

• Determine the appropriate strategy to ensure the most efficient, economical and safe transportation of equipment and materials to site, within set times
• Conducts due diligence of potential suppliers Conducts due diligence of potential suppliers and monitors performance of prequalified suppliers;
• Visits of Various suppliers for follow up of transactions/documents
•  Develop internally approved vendors list and manage the supplier database and assist in the pre-qualification of new suppliers
• Actively contribute to annual savings targets, challenging supplier costs wherever possible
• Develop a constructive and professional relationship with all key stakeholders within the business
• Monitoring the daily operations of procurement activities and reporting progress to the Procurement Manager

Main Tasks and Accountabilities

• Producing required reports
• Performs other duties as required
• The Employee holding this position shall be responsible for the failure to perform or improper performance of his/her functions and for the failure to exercise the rights granted to him/her under the effective legislation, employment contract, internal regulations and this Job Description

Miscellaneous

• Undertake all similar or related duties as required by senior management.

Working Environment

An air-conditioned office is provided.

Main Contacts and Working Relationships

Background Knowledge and Experience