Title: Spare Parts Accountant
Reporting Lines
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Reports directly to: |
Service Accountant |
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Direct reports: |
0 |
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Indirect reports: |
Spare part supervisor |
Job Purpose
To manage and control all financial transactions related to spare parts operations, including inventory accounting, payments, receivables, and reconciliation, while ensuring accurate tracking of spare parts movements and supporting the service department with financial data and reporting.
Main Tasks and Accountabilities
Processing
- Handle daily accounting transactions related to spare parts (sales, purchases, transfers).
- Record spare parts transactions accurately in accounting and CRM/ERP systems.
- Support in processing spare parts purchase orders and invoices.
Inventory & Reconciliation
- Monitor and reconcile spare parts inventory with accounting records.
- Perform regular stock reconciliation with warehouse and spare parts team.
- Investigate and resolve discrepancies between physical stock and system records.
- Track spare parts movements (in/out) and ensure proper financial recording.
Payments & Receivables
- Maintain accurate records of spare parts receivables (cash customers, technicians, service centers).
- Track and follow up on payments from authorized service centers and technicians.
- Process and prepare payments to suppliers related to spare parts purchases.
- Ensure proper documentation for all financial transactions.
Main Tasks and Accountabilities
Reporting
- Prepare periodic reports on spare parts sales, stock value, and profitability.
- Provide financial analysis related to spare parts consumption and trends.
- Support management with reports for decision-making and budgeting.
Coordination
- Coordinate with Spare Parts team for stock movements and system updates.
- Work closely with warehouse for inventory control and stock accuracy.
- Liaise with supply chain and suppliers regarding invoices and payments.
- Support service team in tracking spare parts orders and costs.
Miscellaneous
- Ensure all HSE policies and procedures are followed.
- Maintain proper documentation and filing of all financial records.
- Assist in audits related to spare parts inventory and transactions.
- Undertake any related duties as assigned by management.
Main Tasks and Accountabilities
Main Tasks and Accountabilities
Working Environment
Office-based role with frequent coordination with warehouse and service departments. Occasional visits to warehouse locations may be required.
Main Contacts and Working Relationships
Communicates with (Job title) |
Internal or External |
Purpose of Contact: (e.g. Pass/receive information or influence/persuade/negotiate) |
FrequencyDaily/weekly
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Spare Parts Team Warehouse Team Finance Department Supply Chain / Suppliers Warehouse Manager Service Staff Authorized Tech. |
I I I I E E
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Stock and transaction coordination Inventory reconciliation Reporting and financial alignment Payments and invoices follow-up Pass/receive information Spare parts tracking and costing Pass/receive information
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Daily Daily Daily Daily Daily Daily Daily As needed
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Background Knowledge and Experience
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Education Level – Minimum Preferred
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Bachelor’s Degree Degree in Accountancy |
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Professional Qualifications or licences |
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Work Experience |
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Skills Required |
Technical Skills
Soft Skills
Functional Skills
IT Skills
Languages
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